How to Get Chart Filters on Excel on Mac

Excel is a powerful tool for data analysis and visualization, but sometimes finding the right chart or filtering the data can be a challenge. If you’re using Excel on a Mac, you may have noticed that the chart filtering feature is not readily available. However, there are several methods you can use to get chart filters on Excel for Mac.

In this blog post, we will explore the challenge of getting chart filters on Excel for Mac and provide you with step-by-step instructions on different methods you can use. We will also discuss the pros and cons of each method and provide alternative solutions in case the methods mentioned don’t suit your needs. So let’s dive in!

The Challenge of Getting Chart Filters on Excel for Mac

While Excel for Mac is a robust software for data analysis, it does have some limitations compared to its Windows counterpart. One of the limitations is the lack of a built-in chart filtering feature. Chart filters allow you to easily toggle the visibility of specific data series, categories, or other elements of a chart to focus on the information you need.

Without chart filters, it can be time-consuming and cumbersome to manually adjust the data or chart elements to achieve the same effect. However, with the right methods, you can overcome this challenge and get chart filters on Excel for Mac. Let’s explore these methods in detail.

Video Tutorial:

Method 1: Using Pivot Charts

Pivot charts are a powerful feature in Excel that allow you to summarize and analyze large amounts of data. They also provide a way to apply filters to charts. Here’s how you can use pivot charts to get chart filters on Excel for Mac:

– Pivot charts provide a dynamic way to filter data in the chart.
– They can easily handle large data sets and update automatically when the underlying data changes.

– Pivot charts require setting up a pivot table, which may not be ideal for small or simple data sets.
– They may not offer the same level of customization and flexibility as regular charts.

1. Prepare your data: Make sure your data is organized in a tabular format with column headings. Include all the data you want to visualize in the chart.

2. Create a pivot table: Select your data range, go to the "Data" tab, and click on "PivotTable." Configure your pivot table by dragging the relevant fields to the rows and columns area, and the values area.

3. Create a pivot chart: With your pivot table selected, go to the "Insert" tab and click on "PivotChart." Choose the chart type you want to use and click "OK."

4. Apply filters: Right-click on the chart, select "Pivot Chart Options," and go to the "Filters" tab. Here you can add filters by dragging the desired fields to the "Report Filter" area.

5. Update filters: To change the filter settings, simply modify the values or check/uncheck the boxes in the "Report Filter" area of the pivot chart.

Method 2: Using Data Validation

Another approach to get chart filters on Excel for Mac is by using Data Validation. While this method may require some setup, it offers an interactive way to filter data in your charts. Here’s how you can use Data Validation to achieve this:

– Data Validation offers a user-friendly way to filter data in the charts.
– It allows for easy customization and modification of the filter options.

– Data Validation may require additional cell formulas or helper columns to set up the filtering conditions.
– It may not be as dynamic as pivot charts and require manual updates if the data changes.

1. Set up filter values: Create a separate area in your worksheet to list the filter values. For example, if you want to filter by product category, create a column with unique product categories.

2. Apply Data Validation: Select the range where you want to apply the filter, go to the "Data" tab, and choose "Data Validation." In the settings, select "List" as the validation criteria and refer to the range containing the filter values.

3. Link filters to chart: Select your chart and go to the formula bar. Enter the formula "=CellReference" where "CellReference" is the cell containing the Data Validation drop-down list. Repeat this process for each filter you want to add.

4. Filter the chart: Use the drop-down lists to select the desired filter values and see the chart update accordingly.

Method 3: Using Slicers

Slicers are another effective way to add chart filters on Excel for Mac. Slicers provide a visual interface with buttons or sliders that allow you to filter data in a chart. Follow the steps below to use slicers for chart filtering:

– Slicers offer an intuitive and visually appealing way to apply filters to charts.
– They can be easily customized and arranged to suit your chart layout.

– Slicers may not be available for all chart types.
– They may require additional screen space, especially if you have multiple slicers for different categories.

1. Insert a slicer: Select your chart and go to the "Design" tab. Click on "Insert Slicer" and choose the fields you want to use as filters. Click "OK" to add the slicer(s) to your worksheet.

2. Customize slicers: With the slicer selected, use the options in the "Design" tab to customize the appearance, size, and behavior of the slicer.

3. Filter the chart: Use the slicer buttons or sliders to select the desired filter values and see the chart update in real-time.

Method 4: Using VBA Macros

For advanced users, using VBA macros can provide a highly customizable and powerful solution for getting chart filters on Excel for Mac. With VBA, you can create custom functions and automate complex filtering tasks. Here’s how you can use VBA macros to add chart filters:

– VBA macros offer unlimited customization and automation possibilities.
– They can handle complex filtering logic and perform actions based on specific criteria.

– VBA macros require programming knowledge and may not be suitable for beginners.
– They may not be as user-friendly and require additional setup and maintenance.

1. Enable the Developer tab: Go to Excel preferences, select "Ribbon & Toolbar," and check the "Developer" option. This will add the Developer tab to the Excel ribbon.

2. Open the Visual Basic Editor: Click on the "Developer" tab, then click on "Visual Basic" or press "Option + F11" to open the Visual Basic Editor.

3. Write the VBA code: In the Visual Basic Editor, create a new module and write your VBA code to apply the desired chart filters. This may involve identifying the chart object, manipulating its properties, and updating the displayed data.

4. Run the macro: Close the Visual Basic Editor and go back to Excel. Press "Option + F8" to open the macro dialog box, select the macro you created, and click "Run."

5. Assign a shortcut (optional): To make it even more convenient, you can assign a keyboard shortcut to your macro by going to the "Developer" tab, clicking on "Macros," selecting your macro, and clicking on "Options."

Alternatives: What to Do If You Can’t Get Chart Filters on Excel for Mac

If the methods mentioned above don’t meet your requirements or if you encounter any limitations, here are some alternative solutions you can consider:

1. Use Filtering in the Data Source:
Instead of applying filters directly to the chart, you can use the filtering capabilities of your data source. This can be done by applying filters in the source worksheet or creating a separate filtered data range that is linked to your chart.

2. Create Multiple Versions of the Chart:
To mimic the effects of chart filters, you can create multiple versions of the same chart with different data subsets. This can be achieved by using formulas or pivot tables to dynamically extract the desired data and link it to separate charts.

3. Use External Charting Software:
If Excel’s built-in charting features are not sufficient, you can explore external charting software that offers advanced filtering capabilities. There are various third-party tools available that allow you to connect to Excel data and create highly interactive and customizable charts.

Bonus Tips

Here are some bonus tips to enhance your chart filtering experience in Excel for Mac:

1. Explore Dynamic Array Formulas: Excel’s Dynamic Array functions, such as FILTER and SORT, can provide dynamic filtering capabilities without the need for pivot charts or macros.

2. Utilize Named Ranges: Use named ranges to refer to specific data subsets, making it easier to update and manage your chart filtering settings.

3. Create Interactive Dashboards: Combine multiple charts, slicers, and other interactive elements to create a dynamic dashboard that allows users to filter and analyze data effortlessly.

5 FAQs about Getting Chart Filters on Excel for Mac

Q1: Is there any built-in chart filtering feature in Excel for Mac?

A: Excel for Mac does not have a dedicated chart filtering feature like its Windows counterpart.

Q2: Can I use VBA macros to automate chart filtering tasks?

A: Yes, VBA macros can be used to add custom chart filtering functionality in Excel for Mac.

Q3: What are the advantages of using pivot charts for chart filtering?

A: Pivot charts provide a dynamic way to filter data in the chart, handle large data sets, and update automatically when the underlying data changes.

Q4: Are there any limitations to using slicers for chart filtering?

A: Slicers may not be available for all chart types and may require additional screen space if you have multiple slicers for different categories.

Q5: Are there any third-party tools specifically designed for chart filtering in Excel for Mac?

A: Yes, there are third-party charting software options available that offer advanced filtering capabilities beyond Excel’s built-in features.

In Conclusion

While Excel for Mac may lack a built-in chart filtering feature, there are several methods you can use to overcome this limitation. By utilizing pivot charts, Data Validation, slicers, or VBA macros, you can add chart filters to Excel on your Mac and enhance your data analysis and visualization capabilities.

Each method has its pros and cons, so choose the one that best suits your needs and level of expertise. Additionally, if the methods mentioned above are not sufficient, alternative solutions like using filtering in the data source or exploring external charting software can provide further options.

Remember to experiment and customize your chart filters to create interactive and informative visualizations that truly showcase your data. Happy charting!